\u00a9 2023 wikiHow, Inc. All rights reserved. Sample Email To Professor About Failing A Class Template 1: Received A Failing Grade Template 2: Meeting To Discuss Failing Class Template 3: Requesting Extra Credit To Make Up For Failing Class Template 4: Requesting Grade Appeal To Make Up For Failing Class Tips For Writing To Your Professor Writing to a professor isn't rocket science. Dont wait till class starts before sending the email to the professor. You may use the "Dear" salutation, or simply type out the professor's title (e.g. But how do you write an email to a professor? Deadlines must be set and requirements adhered to. He holds a PhD in education and has published over 20 articles in scholarly journals. Sincerely, Your name. All articles are edited by a PhD level academic. I am writing this to inform you that I was unable to attend your class today due to my severe health problems. Im sorry, and Im going to make up for it.. Any grammatical error in your email to your professor would make the message difficult to read. Your email address will not be published. Author of THE BOOK PROPOSAL BOOK: A GUIDE FOR SCHOLARLY AUTHORS (Princeton University Press, 2021). Heres the real clincher thatll get you back in your teachers good graces. So when I say Dont be a repeat offender, I mean not only in Professor As class, but also Professor B and Professor Cs class. There has been a staffing problem at my workplace and they have needed me to come in to work on Tuesday (which is obviously when we have our class!). My absence will cover the period from {{Absence Start Date to End Date}}.I will make sure to do the reading for classes and ask someone to take notes on the lecture but I am worried that my absence might hurt my performance this semester.I would appreciate any suggestions that might help me make up for the classes I will be missing.I look forward to hearing from you at your convenience.Sincerely{{Your full name}}{{Class and Section Number}}, Dear Professor {{Last name}}My name is {{Full name}}, a {{First year, or other}} in your {{Class and Section Number}} class.Im feeling very under the weather and need to miss class {{Today or Tomorrow}}. Even when they prefer to be addressed informally when interacting with them in person, its advisable to use a formal tone in an official email communication with your professor. 8. Always use a polite and professional salutation in your email. Little did he know that we lived right next to each other, and I managed to get the train to work that morning just fine. Avoid using the title professor to address them if they arent yet professors. I have attached a copy of my work to this email for your reference.I am committed to improving my performance and willing to do whatever it takes to succeed in this course. If probation or dismissal are enacted, firmness is required. You feel that you've let the professor down; you haven't mastered what the professor was teaching, and it's not the professor's fault. Ready to get writing to your Professor? If you have a good excuse for missing class, its good to provide some evidence so they know youre legit. Ensure that your full name and possibly your class and section are included. Common greetings you can use in your letter include Mr. /Mrs. Before you send an email to your professor about missing class, you should check the syllabus for their attendance policy. If you lie, youre more likely than anything to end up looking like a fool. 5 Steps to Writing an Email to Your Professor 1. We complain about it in the faculty lounge ALL the time. You can open an email in a few ways, such as: Avoid casual openings, such as "hey" or "how are you doing?". Youll find your professors details including email their official email address on this page. I really am so sorry that I missed the deadline, and you should know that I will do my best in the future, even when I have tech issues, to not let this happen again., Instead say: I apologize for turning in this assignment late. Avoid using emojis and other slang that youd use in communication with your peers and also refrain from including personal information that is unrelated to the subject matter. So instead, say you're sorry: I apologize for my late assignment. People are busy, so make it short and clear. }}, I believe there may have been a misunderstanding or an error that led to the failing grade. Emails enable you to go into detail, create lists and spend time crafting a complex message., If your question or comment is urgent or sensitive, consider whether it's better to book a meeting or pull them aside for a chat.. We use cookies to make wikiHow great. Never send an email without a subject line as its highly likely the professor would skip it or possibly consider it junk. Your peers may already have the email address of the professor. One way to show youve done your homework is take a photograph of the notes youve taken on the weekly readings and embed them in the email itself. After a student is considered truant they may be penalized with a grade deduction, academic . It is given below. I know you're busy, and I dont want to waste your time., Im sorry for this late paper, especially because it communicates a lack of care and concern for my grades that I don't feel is accurate., If I had an extra 48 hours to complete this assignment, Id be able to fully explore and structure my insights for this term paper., I would greatly appreciate an extension on this project. Do ask for the class worksheets or lecture slides. Professors are professional people who will be used to traditional email etiquette. Below are sample email templates for common scenarios: 1. So youre better off just telling the truth and showing how youll do better next time. I am willing to put in whatever effort is necessary to pass the course and would greatly appreciate any advice you can offer.Thank you for your time and consideration.Sincerely{{Your full name}}{{Class and Section Number}}, Email SubjectRequest For A Meeting To Discuss My Performance In {{Course Name}}, BodyDear Professor {{Last name}},I am writing to request a meeting to discuss my performance in {{Course name}}. I am committed to improving my performance and I am willing to do whatever it takes to succeed in this course.I am hoping to get back on track and I am wondering if there are any extra credit opportunities available that I could take advantage of. Maybe they can help with some pointers based on previous assessments to help you improve. Pay attention to grammar, spelling, and punctuation. As we've established, professors receive hundreds of messages every day, so they'll skim-read your message. So manually proofreading your email can further enhance your message. This is your life. Sample letter to the professor asking for one more grade to pass the examination Letter to the professor asking for a chance to improve grades Sample letter to professor for replacement of last assignment for improving grades Getting on the same page towards the beginning of . Email your professor as early as possible. So, always use Professor or Dr. appropriately when emailing your instructor.Examples:Dear Professor {{Last name}}Dear Dr. {{Last name}}. This image is not<\/b> licensed under the Creative Commons license applied to text content and some other images posted to the wikiHow website. Professors are people with busy lives and professional responsibilities, so you may need to wait for a reply. You can also check your school management system as the professors official contact details would be included on the overview page of their course. Required fields are marked *, This Article was Last Expert Reviewed on October 23, 2022 by Chris Drew, PhD. Make sure to stick to a formal tone and avoid emojis or informal abbreviations like FYI or ASAP. Below, we'll walk you through how to email your professor, plus we'll give you some sample emails to inspire you, too. And students are increasingly forgetting to use it. You have to put down the name and the official email address of the professor. Its polite, it shows youre dedicated to your studies, and gives your teacher the opportunity to provide you with additional support materials. Oops! You could start the email off with something like: Asking 3 Questions means you make an appearance, show your face and show youve tried to catch up. Dear Admissions Tutor, Dear Marketing Manager ). Only you can decide whether to email a professor. Dont expect your professor to go through their list of students to identify which class you might be enrolled in. Your submission has been received! You can use email as a means to successfully discuss your concerns with your professor. Avoid using the title professor to address them if they arent yet professors. Especially if you had a major, unforeseen factor pop up in the final moments before submitting your assignment, you may be able to explain and limit your punishment. Step 4: Approach your conversation with an open-mind vs. being defensive When it comes to the actual discussion of your grades, do not enter your conversation looking to change your professor's mind or being defensive about your work. This enables students to officially contact the professor whenever necessary. Copyright 2023 Helpful Professor. All the advice on this site is general in nature. In the age of online assignment submissions, almost 65% of college students submit their assignments at the last minute. Below, Ill suggest some other things you can ask the teacher to do for you that wont take much of the professors additional time, which means you can show you care and youre committed to your studies, without annoying them! So, its advisable to always go over your email to identify any errors in your grammar. So, its advisable to identify yourself to the professor by including your course and section. Learn how to email your professor (and what to avoid doing) and check out 22 sample emails to help you get started. Sample 2 Subject Line : How to Properly Address & Greet Two People in an Email, How to Start a Formal Email: Everything You Need to Know, Start your A+ email with a relevant, straightforward subject line, https://dean.williams.edu/files/2010/09/Guide-to-Emailing-Professors-1.pdf, https://advising.yalecollege.yale.edu/how-write-email-your-instructor, https://studentaffairs.loyno.edu/health-counseling/university-counseling-center/news-ucc/emailing-your-professor-tips-tricks-health, https://www.bestcolleges.com/blog/how-to-ask-for-an-extension/, https://www.purdue.edu/caps/covid-19/talk-to-professors.html, https://www.insidehighered.com/advice/2019/09/23/tips-handling-missed-deadline-opinion, escribirle un correo electrnico a un profesor si no podrs presentar tu tarea a tiempo, Een docent emailen als je te laat bent met een opdracht, Enviar um E mail a um Professor para Falar sobre um Trabalho Atrasado, Dont say: Im just genuinely so, so sorry. I need materials in a digital format so that I can enlarge them to a font size I can read. This shouldnt be considered offensive but merely a side effect of the job. So to summarize this point: if your teacher finds out you lied, youll lose their respect for good. Just remember that theyre professionals and should be treated as such. Dear Professor [last name], I'm writing to ask about my grade in [class name]. Same goes for your signoffchoose a formal phrase. There are two people who always know when you lie: your teacher and your mother. You can follow up in person before or after the next class to apologize for your absence from the previous class. These should cover a whole range of situations that you could find yourself in. This is a little activity instead of the class activity that they can assign and then they wont give you any penalties for missing class if you complete this task. You can ask for assistance from a tutor, your professor, your academic adviser, a learning center on campus, your friends, a teaching . Include Pertinent Information. When I assign final grades, I often look for things that don't fit in. It should be brief and straightforward. Email to Professor about Missing Class/lecture Students are required to inform their teacher about missing the class. I did not perform up to my potential on the most recent exam on April 5 because of a family emergency. And really theyre usually pretty poor excuses anyway. Dont beat around the bush. Examples:Dear Professor {{Last name}}Dear Dr. {{Last name}}. It would be a great favor if you provide me with . Your professor is unlikely to give you an advantage over other students since that would be unfair. If youre asking your professor for something, be sure to ask, not demand. Even when they prefer to be addressed informally when interacting with them in person, its advisable to use a formal tone in an official email communication with your professor. I saw that you posted the grades for our last reports. Im very sorry to say I am going to miss the class on Tuesday. __________ (Name of Faculty). Ensure that the purpose of your email is clear using as few sentences as possible while also maintaining a polite tone. Identify their official titles to address them appropriately. At most schools, for example, students with a failing grade can retake the same class to replace the grade on their transcript. This will show the lecturer that youre willing and committed to learning and that you really dont want to miss out on anything. Because professors get hundreds of emails daily, they'll need a reason to open and respond to yours.. Sample Letter. It wastes the teachers time and drives us all up the wall. In such a case, the professor may refuse to accept your assignment and award you an F (fail) grade in the assignment. It may be used and it may not be used but it makes your email straightforward. If theres a policy, this means youll have some clear instructions that youll need to follow. Title: LETTER OF ACADEMIC CONCERN Author: lgiraldo7300 Last modified by: smujagic1956 Created Date: 1/19/2007 4:48:00 PM Company: St. Louis Public Schools They have assured me that this is a one-off and they will find a solution for the following Tuesday. Before you send off that email to tell your teacher that youre not attending class, it might be a good idea to see if there are any rules governing what to do if youre not going to make it to class. This image is not<\/b> licensed under the Creative Commons license applied to text content and some other images posted to the wikiHow website. You can be a little less formal if you feel it's appropriate. 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